Administrative Support Specialist (Transportation Services)
Position Summary:
Under minimal supervision, this classification is responsible for performing administrative support duties of a complex and diverse nature requiring some independent analysis. Primary duties include maintaining director’s calendar, departmental databases, generating statistical reports, analyzing and interpreting data, organizing and compiling materials for dissemination, performing minor fiscal duties as related to the department, and all other clerical duties as assigned by management. Position will report directly to the director of Transportation Services, while also assisting with administrative duties for other leaders in the department.
Essential Duties and Responsibilities:
· Maintains departmental databases and records, enters data, and generates statistical and informational reports as directed.
· Monitors and maintains office supply inventories.
· Maintains all department’s HR personnel actions, including leaves of absence, position control and timekeeping.
· Assists with processing requisitions, purchase orders, and travel arrangements.
· Handles sensitive and confidential information to include financial, HR and salary data.
· Provides advance planning, information, talking points, agendas and various materials for upcoming meetings and presentations.
· Carries out established project and program objectives and directives.
· Work often consists of handling varied technical and/or administrative tasks.
· Provides customer service relating to department functions, which will include answering questions, disseminating information, compiling data, and providing specialized assistance as required.
· Acts in a caring and courteous manner towards all guests, visitors, students, and staff.
· Serves as liaison with Employee Uniform Program, assisting employees and following up on orders as needed.
· Will support the Executive Director of Parking & Transportation by performing the following responsibilities:
o Prepares materials for presentations, drafts memorandums, creates and edits spreadsheets and reports. Assists at meetings as requested.
o Provides calendar support, email management, agenda prep and meeting coordination.
o Acts as a communication liaison.
o Phone screens applicants for hire, schedules interviews, and prints applications and resumes.
o Composes, proofs, and edits correspondence, and responds to inquiries.
o Provides project support, coordination, and preparatory assistance.
o Coordinates and manages workflow with a high level of accuracy and confidentiality. Works independently a great deal of the time.
Starting Rate: $15.00 - $22.04 (Commensurate with experience & qualifications)
Work Schedule: Monday – Friday, 8:00 a.m. – 5:00 p.m. (Subject to change to meet the needs of the University). Note: Hybrid Eligible, after training/probationary period.