Position Summary:
The Department of Genetics is looking an Administrative Associate to join a fast-moving department. The role will serve as administrative support to the Executive Administrator and Research Division Director and various other stakeholders.
Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions.
To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.
Key Duties and Responsibilities
- Serves as Primary contact for the Genetics Chair Office
- Oversee the Seminar Series Promotion and Tenure Coordinator
- Facilitate faculty recruitment process
- Manage all conference room and admin calendars
- Manage/oversee/Order office supplies for the Chair's office
- One Card Request Forms for new Genetics employees
- Physical Security - request internal and external access
- Ordering lunch/refreshments for departmental events
- International Students and International Scholars
- PowerPoint and Excel
Salary Range: $18.35 - $29.80